FAQ #

What is dotbase? #

dotbase is a flexible, no-code medical workspace platform developed to support the evolving needs of healthcare providers. Designed with a machine-readable, FHIR-based data structure, dotbase empowers clinics to build, customize, and manage workflows on-demand, delivering data-driven care. This modular foundation allows clinics to securely integrate clinical documentation, patient reports, and complex processes in their ecosystem built on open knowledge, standardization, and accessibility.

Why should I use dotbase as a healthcare professional? #

Healthcare software often complicates clinical workflows rather than enhancing them. dotbase was built to change this by providing healthcare professionals with a streamlined, flexible platform for documentation, real-time monitoring, and data analysis, all within an interface that aligns with the actual needs of medical practice.

With a modular, no-code structure, dotbase allows you to customize workflows to suit your specific routine and patient interactions. Every entry is stored in a machine-readable format (FHIR), making documentation searchable, analyzable, and interoperable. Designed with input from healthcare staff, researchers, and engineers, dotbase balances usability with technical robustness to support a truly integrated and adaptable medical workspace.

How does dotbase support hospital management? #

For hospital management, dotbase offers a substantial return on investment by directly enhancing operational efficiency and clinical care. Our modular, no-code design means that dotbase can integrate smoothly into existing infrastructures, reducing the need for costly and time-intensive IT resources.

Key benefits for hospital management include:

• Increased Efficiency: Streamlined workflows reduce documentation time and eliminate redundant data entry, allowing medical staff to spend more time with patients.
• Standardized Data Collection: FHIR-based data structuring ensures high-quality, consistent data that supports compliance and enhances research opportunities.
• Future-Ready Interoperability: dotbase is built with interoperability as a core function, ensuring seamless data exchange with existing HIS and national health systems.
• Scalability: dotbase is highly adaptable, able to scale from small clinics to large hospital systems without loss of functionality or usability.

By investing in dotbase, hospital management can ensure an adaptable, forward-thinking solution that grows alongside medical needs and technological advancements.

How is dotbase different from traditional Hospital Information Systems (HIS)? #

Traditional HIS are large, monolithic systems that manage a range of hospital functions, from patient records and scheduling to bed management and financial processes. Existing systems like i.s.h.med (SAP), Epic Systems, and Orbis provide broad support for hospital operations but often lack the flexibility to adapt quickly to new clinical workflows or standards. They are not build with actual medical processes in the center.

dotbase provides a fundamentally different approach, creating a workspace designed for the modern, data-driven medical environment. dotbase enables medical professionals to actively input and share their expertise, facilitating collaborative knowledge sharing and building structured, precise data layers. By enabling digital representations of previously undigitized medical processes, dotbase supports an interoperable workspace that adapts to medical workflows, moving away from the constraints of physical, stationary care toward a "care anywhere" model that follows patients and clinicians across settings.

This dynamic structure is not only interoperable with legacy and future systems; it’s quickly adaptable to real-world needs and true medical processes, ensuring medical staff can work effectively within familiar, intuitive interfaces while accessing existing patient information and tools needed on demand.

What is on the dotbase roadmap? #

dotbase has ambitious plans to expand its features and capabilities, providing the ideal workspace for modern healthcare. Our roadmap includes:

• Expanding the dotbase item universe: We are continuously adding items and capabilities that improve documentation, collaboration, monitoring, and analysis for medical staff.
• Enhanced No-Code Tools: More intuitive tools to create and customize templates, workflows, and processes, tailored to specific medical specialties and care settings.
• Advanced Interoperability: Strengthening compatibility with national electronic health records and standards-based interoperability across various HIS systems.
• Collaborative Knowledge Sharing: New features that enable medical staff to create and share digital representations of previously undigitized processes, building a comprehensive resource for healthcare professionals.

Our step-by-step approach is designed to help healthcare providers adopt and fully leverage dotbase without disruption, ensuring that every new feature directly benefits clinical workflows.

How can I get involved with dotbase? #

Thank you for your interest in contributing to dotbase! We’re always looking for medical professionals to help expand our template library. By building and sharing templates for specific medical specialties, you help advance the ecosystem of open knowledge that dotbase stands for.

To learn more about how you can contribute, or to discuss other collaboration opportunities, please contact us at hello@dotbase.org.

Is dotbase CE certified? #

dotbase is a disease-agnostic platform for storing and retrieving information and does not have CE certification as a medical device. To meet the highest standards in usability and quality, dotbase currently implements a certified Quality Management System (QMS) compliant with ISO 13485. Additionally, dotbase uses rigorous UX testing aligned with IEC 62366-1 standards to ensure usability and safety for healthcare providers.

dotbase is also actively developing specific modules that will be meeting MDR requirements. After certification these will allow for advanced functionalities like clinical decision support, expanding dotbase’s capabilities and enabling it to support even more complex clinical workflows.

Why should I use dotbase as a researcher? #

Routine clinical care generates valuable data that is often challenging to analyze in conventional HIS. dotbase was developed to address this gap, enabling routine care data to be structured, analyzable, and compliant with data protection standards and patient consent. dotbase also supports customized workflows, allowing researchers to efficiently capture complex data with minimal disruption to routine care.

With its FHIR-based data structure, dotbase makes data export straightforward, allowing for integration with analysis tools commonly used in medical research. Researchers are invited to reach out for case studies demonstrating how dotbase is already advancing complex, data-rich clinical workflows. Where eCRF tools, such as REDCap, are primarily built for research, dotbase enables a collaborative and modular approach to digital care, allowing medical experts to build digital representations of their processes and adapt them as needed in routine care. For any specialized research workflows, dotbase also provides interoperable data exports, allowing seamless integration with external analysis tools.

How do I export my data from dotbase? #

dotbase is designed to make all medical data available in open formats that are both syntactically and semantically clear. By adhering to standards like FHIR, dotbase supports full interoperability and seamless integration with external analysis and reporting tools. All medical data is also instantly exportable in FHIR format at any time.
For specific guidance, contact us at hello@dotbase.org.

Is commercial support available? #

Yes, dotbase is supported by the dotbase medical GmbH, which offers comprehensive services for implementing and maintaining dotbase in clinical environments. For inquiries about support and implementation, please reach out to us at hello@dotbase.org.

For any further questions or specific inquiries, please reach out to us at hello@dotbase.org.